When to send invitations

Travel and accommodation needs should shape the deadline.

Timing depends on travel distance, holiday season and accommodation needs. International guests usually need more notice.

Set an RSVP deadline that leaves time for reminders, seating and the venue final-count deadline.

Store every response in one place instead of relying on scattered messages.

A simple implementation checklist

• Set one source of truth
• Assign an owner to each important action
• Add a realistic time or cost buffer
• Update the planner after every confirmed change